Creating a Travel Policy Which Mitigates Risk
The ultimate goals of business travel are success and safety, and not necessarily in that order. When developing a travel policy for an organization, the key factor in the creation of such a document is to highlight the ways in which risk can be mitigated as much as possible. Travel risk management, when done well, takes into account any possibility and tries to always look two or three turns ahead around the curve. A company's travel policy must be thoroughly ingrained throughout the organization and tested consistently. No matter what the specific company goals, travel locations, and associated risks, there are some general things that can be put into any plan.
Properly caring for all employees should be central to planning. Every sector of your business should have input in a policy, from IT to human resources and financial units; security mitigation can often be uncovered from less than likely sources. Not only that, but having many parts of an organization closely involved with the creation of a travel policy will help the policy information spread even further throughout the company.
Some general things, can go into any travel policy. One of these is having an understanding of the legal ramifications of the policy both at home and abroad; some countries have strict legal frameworks in regards to a business's duty of care; some simply do not. In countries where duty of care is law, businesses not only need to be concerned with covering employees at all times, but they also need to ensure employees are protected in an encompassing way with both preventative and reactive tools.
After creation of a policy that documents an organization's plan of attack for risk mitigation comes the tricky part: implementation. It's important to not only constantly refine and revise plans, but to practice them. Institute company-wide training days and dry runs that include some form of situational awareness. Be sure your medical files are up to date on any employees that might be traveling under the company flagstaff. And, look to study the places you commonly visit on official business.
All of this can be assisted with sound travel risk management, as well as outside help from situational awareness technology like the NC4 Risk Center™. With the ability to juggle information as varied as travel delays to weather updates, this versatile software can help communication on every level of travel risk mitigation. For more information, contact us today at 877-624-4999.
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